THE CONSTITUTION OF
THE OHIO SOCIETY OF TRADITIONAL ARCHERS
ARTICLE I
NAME / GOVERNMENT
The name of this Association shall be THE
OHIO SOCIETY OF TRADITIONAL ARCHERS (indicated) in abbreviation as
OSTA, INC.
THE OHIO SOCIETY OF TRADITIONAL ARCHERS (OSTA) shall be governed by an
EXECUTIVE BOARD comprised of the
current officers, i.e. President, Vice President, Secretary, and Treasurer, as
well as a BOARD OF ADVISORS
consisting of (3) members in good standing selected by the Executive Board. This Group of members will lead OSTA
to the best of their abilities, always working and looking out for OSTA’s best
interests. Any member of the Group
for future reference shall be referred to as the
EXECUTIVE COMMITTEE and shall be able to call an emergency Board meeting
should the need arise.
The EXECUTIVE COMMITTEE shall set all shoot dates as well as arranging any
and all agreements with Clubs holding these events.
ARTICLE II
PURPOSE
The purpose of the OSTA, INC. shall be:
- To foster, expand, an perpetuate the practice
of bowhunting with traditional equipment in the State of Ohio;
- To encourage the use of the
traditional bow and arrows in the hunting of all legal game a predators.
- To improve, increase, and protect the
privileges of the bowhunter; and
- To cooperate with the state government
as sportsmen in the conservation of game and its natural habitat – the forests
and fields.
ARTICLE III
MEMBERSHIPS
Membership, upon approval of the EXECUTIVE COMMITTEE,
shall be granted to anyone who has signed a pledged to use the traditional bow
and arrows of required weights and avowed to their good moral character and
sportsmanship (deliberate falsification of this information on an application
will result in expulsion or denial of membership).
The EXECUTIVE COMMITTEE may suspend or expel any member. Anyone who has been convicted
of unlawful acts of fish and game laws will be subject to suspension. All suspensions or expulsions from
OSTA, INC., MUST be voted on unanimously by the EXECUTIVE COMMITTEE.
Memberships are valid from 01 January of the current year to 31 December,
regardless of the month in which dues are paid or a new member joins.
ARTICLE IV
OFFICERS
The officers of OSTA, INC. shall be the PRESIDENT, VICE PRESIDENT, SECRETARY,
and TREASURER. The group shall also
be known as the EXECUTIVE COMMITTEE as previously stated. In addition, three (3) members shall
serve as the ADVISORY BOARD.
Together, these groups shall be called the EXECUTIVE COMMITTEE.
Each officer shall fulfill the duties that are normally implied by the titles of
each office and as they are empowered by this Constitution and it By-laws as so
instructed in this document. These
officers must agree to abide by the OSTA, INC., constitution for the term of
their office.
The PRESIDENT shall be the Chairman of all meetings in accordance with Roberts’
Rules of Order. The PRESIDENT shall
have the right to appoint committees and to oversee said committees. The PRESIDENT shall be responsible
for overseeing all negotiations with host Clubs in making the arrangements for
shoots. The PRESIDENT will oversee
all shoots and activities of OSTA, INC.
The VICE-PRESIDENT shall assume the duties of the PRESIDENT if the PRESIDENT is
unable to uphold this position. The
VICE-PRESIDENT (Range Captain) shall oversee any need work parties as well as
setting targets, stakes, course markings, and safety measure for each and every
OSTA function in coordination with the host
Club for making sure that the course is a safe and true traditional one
for the participants. The
stipulations for a traditional course shall be targets set at approximately no
more that 25 yards with (1) at a thirty yard limit.
The SECRETARY shall be in charge of mailing all correspondence involving OSTA,
INC. . . . The SECRETARY shall
maintain files for incoming membership applications, newsletter articles, as
well as any and all OSTA, INC. information and correspondence and, with the
assistance of the Officers, will oversee or handle any newsletters, advertising,
special mailings to membership or potential host Club advertising as well as
flyers and bulletins. The SECRETARY
shall handle all set-up, printing, and mailing of newsletters. The SECRETARY will keep records of
all OSTA members’ applications as well as presenting patches and membership
cards as needed. The SECRETARY will
be responsible for taking and presenting all minutes of each membership meeting.
The TREASURER shall be responsible for keeping accurate financial records for
OSTA, INC. All approved monies
to be spent will be disbursed by the TREASURER.
The TREASURER will be responsible for counting and recording all proceeds
for an OSTA, INC., shoot and for properly dispersing monies to the host club
accordingly. The TREASURER will make
copies of monthly bank statements and profit/loss statement and forward this
information to the PRESIDENT as well as presenting it at each membership meeting
and/or newsletter.
The EXECUTIVE COMMITTEE shall consist, as previously stated, of the Officers and
Advisory Board. The EXECUTIVE
COMMITTEE shall discharge such duties that may be assigned to it by OSTA, INC.,
membership, shall act, in the event of emergencies, and shall direct the
business of OSTA, INC. The EXECUTIVE
COMMITTEE shall be governed by the spirit and purpose of the constitution and
By-laws of OSTA, INC. All members of the
EXECUTIVE COMMITTEE shall have equal voting on all OSTA, INC. business, etc.
As previously stated, the terms for each Officer shall be two (2) years. The terms for each Advisory Board
members shall be one (1) year. Any
members of the EXECUTIVE COMMITTEE may be impeached if any serious allegations
arise concerning their ability or integrity as an OSTA, INC., EXECUTIVE
COMMITTEE member. They will first be
given the opportunity to stat their case before the remaining EXECUTIVE
COMMITTEE members prior to disbarment.
ARTICLE V
ELECTION OF OFFICERS BY MEMBERSHIP
The ELECTION OF OFFICERS shall be carried out by the vote tally (either by a
show of hands or written ballots) at the annual State Shoot held labor Day
weekend each year with the current SECRETARY in charge of the tallying of said
votes (with the exception of the office of SECRETARY at which the VICE-PRESIDENT
shall preside). Nominations for
offices to be filled each year may be made at each and every membership meeting
leading up to the State Shoot meeting.
The new body of OSTA, INC. officers shall have the responsibility of
selecting the ADVISORY BOARD members.
The terms of each office shall be for two (2) years with alternating year
elections for PRESIDENT and SECRETARY follow by VICE-PRESIDENT and TREASURER. All officers fulfilling their terms
in good standing may be placed on the ADVISORY BOARD by the current EXECUTIVE
BOARD.
ARTICLE VI
GENERAL MEMBERSHIP MEETINGS
In order to qualify as an official business meeting of OSTA, INC., the date,
time and place for the meeting, must be announced at
least two (2) weeks prior. There must be in attendance the
following:
two (2) Officers, one (1) member of the
ADVISORY BOARD, and at least four (4) current members of OSTA, INC. No voting will be accepted
without the preceding requirements having been met. General membership meetings shall
follow Roberts’ Rules of Order with a ten (10) minute time limit per topic of
discussion.
ARTICLE VII
MONETARY / ASSETS DISBURSEMENTS
The current Officers of OSTA, INC., shall be permitted a $750.00 spending limit
on any single purchase/investment.
Any expense exceeding $750.00 MUST be approved with a vote from the EXECUTIVE
COMMITTEE.
Any theft of monies and/or assets of OSTA, INC., by a member of OSTA shall
result in expulsion of office/membership and immediate prosecution. The member in suspect shall have the
opportunity to state his/her case before the EXECUTIVE COMMITTEE. If the EXECUTIVE COMMITTEE finds the
member to be guilty of the allegations against them, he/she shall be immediately
relieved of their duties/membership and prosecution measures shall commence.
Upon the dissolution of OSTA, Inc. (as prescribed by section 1702.47 of the
ORC), either voluntary or otherwise, the Executive Committee shall, after paying
or making provisions for payment of liabilities of
OSTA, Inc., dispose of the assets of OSTA Inc., exclusively for purposes of OSTA
Inc., to an appropriate non-profit organization, or organizations, of their
choice. Any assets not so disposed of shall be disposed of according to the
applicable provisions of State law.
ARTICLE VIII
Amendments
The Constitution and Bylaws of OSTA, Inc. may be amended
only by the following actions:
1.
A written amendment proposal must be submitted to the
Executive Committee of OSTA, Inc. for review. In not more than 90 days from the
date of receipt the Executive Committee of OSTA, Inc. shall either
a.
recommend the proposals passage, stating why the
proposal should be passed
b.
recommend that the proposal
not be passed, stating why the proposal should not be passed
c.
reject the proposal, stating why the proposal cannot be
voted upon
Any amendment proposal containing wording that raises
safety, liability or legal concerns for OSTA, Inc., or that is considered
potentially damaging to the integrity or reputation of OSTA, Inc. by the
Executive Committee will not be brought before the membership for voting until
those issues are resolved by the Executive Committee and the party submitting
the amendment proposal.
2.
Upon approval by the Executive Committee of OSTA, Inc.,
the proposal shall be introduced and discussed at the next regular business
meeting.
3.
Having been discussed at the previous business meeting,
the proposed amendment shall be put to a vote before the dues paid members
present who are age 18 or over. Proof of membership and/or proper identification
may be required to vote. Votes may be counted by a show of hands or by ballot.
Votes (show of hands or ballots) shall be counted by the Secretary and confirmed
by the Executive Committee.
4.
Passage of the amendment proposal shall require an
affirmative vote by 2/3 of members, a quorum being present.
5.
A rejected amendment proposal may be resubmitted for
consideration by the Executive Committee of OSTA, Inc. after a period of 1 (one)
year from the date of the vote.
BY-LAWS
1.
Definition of a bow
OSTA, Inc. permits only the use of traditional archery equipment at its shooting
events. No mechanical bows or crossbows shall be permitted.
For the purposes of participation in an OSTA, Inc. shooting event, bows shall be
defined as follows:
- Recurve bow- Any
bow whose string, by design, contacts the limbs at
any point other than the nocks when
braced. A recurve bow may be one piece, two piece takedown or thee piece
takedown. A recurve bow may be made of any combination of wood, metal,
fiberglass, carbon or other suitable material
- Longbow- Any bow
whose string, by design, does not
contact the limbs at any point other than the nocks when braced. A longbow may
be one piece, two piece takedown or three piece takedown. A longbow may be made
of any combination of wood, metal, fiberglass, carbon or other suitable
material.
-
Selfbow- A selfbow must be made from
either a single stave of wood or two billets joined at the handle. Billets may
be joined permanently or by connection hardware such as a sleeve, hinge or other
similar means. A selfbow may be un-backed or backed with any natural material,
such as silk, sinew, rawhide, snake skin, hardwood veneer, bamboo or other
similar, commonly used material. A selfbow
may not contain any man made laminate
material such as fiberglass, carbon, actionwood, or other similar material. The belly (core material) of a selfbow
must be solid wood. Any bow having a belly other than of solid wood (i.e., two
or more wood laminations) will be classified as either a “longbow”, or a
“recurve bow” for competition.
The Executive Committee of OSTA, Inc. shall have absolute discretion in the
interpretation of these definitions for the purpose of classification of any bow
being used for competition
OSTA
CONCEPTION – 12/1988
ORIGINAL CONSTITUTION – accepted 11/1989
Amendment
proposals – presented/not voted on 01/1993
CONSTITUION
AMENDED – 2003
[Constitution Review Committee – Executive Board (Sneers, Anderson, Murray,
Gesner),
Advisors (Knisely, Frick), Membership (Denney)
CONSTITUTION REVISED – 2009
(J.Miller, D.Murray, J. Cornelius, M. Waddell,
Executive Board)